Privacy Policy

Who We AreOur website address is: Scottish Music Industry Association (SMIA) exists to strengthen, empower and unite Scotland’s music industry.Our mission is to… 
  • Create and nurture a diverse, accessible and inclusive membership community that reflects the full spectrum of Scotland’s music industryEnsure that Scotland’s music industry has an effective voice within government, parliament and development organisations that facilitates understanding and awareness of key opportunities and challengesProduce and support projects and programmes to stimulate sustainability, domestic and international growth, development and innovation 
  • In order to strengthen and increase the value of Scotland’s music industry on the world stage: economically, socially and culturally.The SMIA receives Regular Funding from Creative Scotland, the public body that supports the arts, screen and creative industries across all parts of Scotland on behalf of everyone who lives, works or visits here.Creative Scotland distributes funding from the Scottish Government and The National Lottery.Our office address is: Scottish Music Industry Association Ltd, 16 Argyle Court, 1103 Argyle St, Glasgow G3 8NDWhat Personal Data We Collect And Why We Collect ItExcept to the extent that we are required or permitted by law, any personal information which we collect will be used solely for the purpose of providing our services, and we will not hold it for any longer than is necessary for this purpose.Personal information is information about an identifiable individual. Publicly available information, such as a public directory listing of your name, address, telephone number, or email address, is not considered to be personal information.The information we collect is primarily used to provide our services, to process and complete any transactions (such as memberships and events), to respond to inquiries, to personalise and improve our services, to monitor and analyse usage and trends of our services, and to allow our business partners to understand how you interact with our services, as described in this Policy. In connection with certain aspects of our services, we may request, collect and/or display some information about you. We collect the following types of information from our website users.Registered SMIA Member Information:When you join the SMIA as a member, we will collect personal information from you, such as your name, email address, job title, company of work and location. We use your contact information to send you essential membership communications regarding our services, projects and events, and we may request to display your details on a Scottish Music Industry Database available on our website; publicly listing SMIA members across varying industry sub-sectors and geographical locations. Upon joining, you will also have the choice to opt in to receive marketing communications from SMIA partners. You may unsubscribe from receiving certain types of emails by clicking ‘Unsubscribe’ on email correspondence from us, although the SMIA reserves the right to contact you when we believe it is necessary, such as for administrative and account management purposes. Should you no longer wish to receive any communications from the SMIA, you will need to cancel your membership by emailing regarding children: We do not knowingly collect personal information from children. If we learn that we have collected personal information of a child under 13, we will take steps to delete such information from our files as soon as possible.Website User Information:If you are visiting the SMIA website but you are not an SMIA member, some of our services and resources will require you to join the SMIA ( therefore providing us with information about you) and login using your membership details before access is granted. The information we ask you to provide us with is for internal use only unless otherwise requested. We require information to understand your needs and provide our website visitors with a better service. We collect website user information for the following reasons:
  • Internal record keepingImproving our products and servicesMonitoring our reach and engagement
  • User Content:CommentsWhen visitors leave comments on the SMIA website we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.MediaIf you upload images to the SMIA website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.CookiesIf you leave a comment on our website you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.If you are an SMIA member and you log in to this website, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.How to manage cookies:Google Chrome
  • Click the spanner icon on the browser toolbar.Select ‘Settings’.Click ‘Show advanced settings’.Under ‘Privacy’, click ‘Content settings’.In the ‘Cookies’ section, you can manage your cookie settings.
  • Microsoft Internet Explorer
  • Click ‘Tools’ on the browser toolbar.Select ‘Internet options’.Click the ‘Privacy’ tab, where you can manage your cookie settings.
  • Mozilla Firefox
  • Click the ‘Firefox’ button, or ‘Tools’ at the top of the browser page.Select ‘Options’.Click the ‘Privacy’ tab.Set ‘Firefox will:’ to ‘Use custom settings for history’.Manage your settings to accept or reject cookie types.
  • Safari
  • Click ‘Safari’ at the top of the screen.Select ‘Preferences’.Click the ‘Privacy’ tab, where you can manage your cookie settings.
  • Embedded Content From Other WebsitesArticles on this website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website. We cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.AnalyticsThe SMIA website uses Google Analytics to collect information about access (such as clicks) to our services. This information includes, but is not limited to: (i) the IP address and physical location of the devices accessing the link; (ii) the referring websites or services; (iii) the time and date of each access; and (iv) information about sharing of links on Third Party Services such as Twitter and Facebook. This information is used by the SMIA, Google Analytics and its partners to improve their websites and services by, for example, providing value-added features, and to understand how, when and where SMIA website links are clicked.Who We Share Your Data WithIf you join the SMIA as a member, you will have the option to consent to being publicly listed on our Scottish Music Industry Database, which is available on our website to Core Members only. The information that will be publicly displayed includes your name, position, company, industry sub-sector and geographical location, as well as a link to your company website. Should you consent to being listed on our Scottish Music Industry Database and later want to be removed from this list, you can email and we will remove your information as soon as possible.The SMIA website runs on WordPress and uses two plug-ins by Cozmolabs (‘Profile Builder’ and ‘Paid Member Subscriptions Pro’) as membership management software. WordPress and Cozmolabs are “cloud” software, meaning they run through a web browser without needing to install anything on your local computer. By joining the SMIA, you agree to also providing data to WordPress and Cozmolabs in order to effectively manage your membership. You can review the WordPress Privacy Policy here: You can review the Cozmolabs Privacy Policy here: website users will have the opportunity to provide personal information to be included in our Scottish Music Industry Database. This database exists to provide Core SMIA members access to relevant information for other music business practitioners who they may wish to contact regarding business opportunities. Information we will request from you which will be displayed on our database includes your name, position, company and links to your website and social media channels. Should you consent to becoming part of our database and later want to be removed, you can email and we will remove your information as soon as possible.As part of the SMIA’s services, we conduct research on and for the Scottish music industry. For specific research projects, we may contact you using the email address you have provided us with to request your participation. We will explain what data we require, as well as how it will be used and shared. Any sensitive data will be anonymised and aggregated before our findings are published.How Long We Retain Your DataIf you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.For SMIA members that login to our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.Except to the extent that we are required or permitted by law, any personal information which we collect will be used solely for the purpose of providing our services, and we will not hold it for any longer than is necessary for this purpose.What Rights You Have Over Your DataIf you have joined the SMIA as a member and have an account on this site, or have left comments/provided us with personal information, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.Where We Send Your DataThe SMIA uses cloud based software Dropbox,Google Drive and Pipedrive to store all company data. The SMIA uses Mailchimp for sending membership communications. Personal data we have collected from you will therefore be stored on Dropbox,Google Drive, Pipedrive and Mailchimp, and by using our services and providing us with data, you agree to allowing your data to be stored on the aforementioned cloud based software.You can review Dropbox’s Privacy Policy on their website: can review Google Drive’s Privacy Policy on their website: can review Pipedrive’s Privacy Policy on their website: You can review Mailchimp’s Privacy Policy on their website: Our Contact InformationIf you have any questions or concerns regarding the personal data we collect from you and the terms set out in this policy, please email and we will get back to you as soon as possible.Additional InformationHow We Protect Your DataIf you are an SMIA Member and login to our website, your Account information is protected by a password for your privacy and security. You can prevent unauthorised access to your account by selecting and protecting your password appropriately and limiting access to your computer and browser by signing off after you have finished accessing your account.The SMIA endeavours to protect the information it collects about its members and website visitors using industry-standard security processes and controls, however, despite these efforts, no security measure is perfect or impenetrable and the SMIA does not guarantee or warrant that such measures will prevent unauthorised access to the information about you that is stored by the SMIA.What Data Breach Procedures We Have In PlaceIn the event we experience a breach of security, we will promptly notify you if your personal information has been compromised, in accordance with applicable law. If you have any questions about the security of your personal information, you can contact us at Third Parties We Receive Data FromThe SMIA does not receive data from third parties about their users.What Automated Decision Making And/Or Profiling We Do With User DataThe SMIA may use personal data we obtain from website users for analytical purposes to allow us to provide the best service possible.Industry Regulatory Disclosure RequirementsN/A